YMCA Camp Eberhart
WELCOME TO YMCA CAMP EBERHART! The YMCA Camp Eberhart staff is delighted that you have selected our camp. This summer, more than 2,000 will attend our camp to enjoy the fun and excitement of meeting new friends, learning new skills, and sharing "An Experience That Lasts A Lifetime."
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After you have registered your child for camp, you will be sent a packet of information and forms, which should be filled out completely and brought with you, when you bring your child to camp. Please do not mail these forms ahead of time.HEALTH HISTORY AND CONFIDENTIAL FORM (green):
You must complete the history, fill in the insurance information, and SIGN the "Authorization for Medical Emergency". The Physician Examination is not required, but is highly recommended. This form also requests information regarding your child's needs and interests. You must complete and SIGN the Authorization for Release of Camper. Only persons listed on this release will be allowed to take your child from camp, and we will check identification against the names on the release at check-out time.
Basic Camp Rules
Camp Eberhart staff are carefully trained to work with children in a positive and trusting environment. It is assumed that campers are amenable to normal camp discipline and will confirm to the ideals and regulations of our camping program.
Homesickness is a normal experience in the process of growing up, and every counselor at YMCA Camp Eberhart is trained to help a homesick camper through encouragement, lots of activity, and building new friendships. Parents can help by writing friendly and encouraging letters, writing often, and not promising a camper s/he can come home if they get homesick. Please feel free to call and talk with the Camp Director at any time. Plan ahead with mail; many letters arrive after a child has left Camp.
Packing and Lost & Found
Please see the Camper's Packing List to record the items your child brings to Camp. Pack the list in your camper's luggage as well so that s/he can check out at the end of the week to make sure their belongings go back home with them.
Keeping in Touch with your Child
MAIL AND CARE PACKAGES:
Campers are always anxious to receive mail, and parents want to know how their campers are doing. Counselors will make a special effort to encourage campers to write home. Parents might help younger campers by packing pre-addressed, stamped envelopes. Parents of younger campers should also consider writing often. Don't worry if your child doesn't write frequently. Usually their excuse is, "I was just too busy having fun!" If you want to send food "care packages", please send enough for the whole cabin and address it to the group, in care of your child.E-MAIL:
Feel free to send your camper e-mail messages. Messages will be printed and distributed at mealtime with other mail. Email can use this link - Email - or please find another link on the "This Week" page in the top right hand corner and please write the camper's name and cabin number in the subject area. We are not able to guarantee the confidentiality of these messages. Please do not send attachments or ecards as we are unable to print them.TELEPHONE:
Telephones are not available for camper use except in staff supervised business or emergency situations. If parents have urgent messages that require a telephone call, please ask to speak to the Camp Director or Associate Director, and your message will be written down and delivered to the child, normally at the next mealtime. No child who wants to telephone their parents will be denied. IN CASES OF EMERGENCY, DO NOT HESITATE TO CALL THE CAMP DIRECTOR AT ANY TIME OF THE DAY OR NIGHT.VISITORS:
"Drop in" visits can create a number of problems, sometimes disrupting programs, diverting staff, or setting off homesickness in susceptible campers. First day check-in and last day checkout are good times to visit with staff and tour facilities, not during the week. If parents are going to be in the area, they are welcome to visit, but please make phone arrangements ahead of time. It is important that all visitors check in at the office. When visiting, please do not ask to take other campers from camp.
Camp Daily Schedule
7:15 - Reveille
Check-In & Check-Out Procedures
Check-in begins Sunday at 2:00 p.m. Michigan Time. Please do not arrive early for Check-in. Staff will not be able to assist until 2:00. When you arrive for Check-in, please report to these locations, in order, to perform the following activities:
Check-out is 9:30-11:00 a.m. Michigan time. Parents are invited to tour camp and attend a horse show or other planned events. If you are picking up your camper late, a donation is requested to cover the cost of meals and other essentials.
Check-in time is the same as all other campers - Sunday at 2:00 p.m. Michigan time.
While at Camp, your child will have the opportunity to purchase various items. However, for security reasons, we ask campers not to have cash at camp. Any money for snacks, souvenirs, program supplies, and laundry should be deposited into their Camp Store account. This can be done on the day of Check-in, or in advance with payment of camp fees. Campers can then draw from this account during their stay. Campers are not allowed to spend into a deficit, so plan for them to have plenty. Money left in a camper's account at the end of their stay can be refunded by check at the end of summer camp.
The following chart will assist you in determining how much to deposit into your camper's store bank account:
Health & Safety
All campers are screened for medical problems at check in. Occasionally campers do become ill or require other medical attention. Camp has a well-equipped health facility, complete with dispensary, sick bays, and isolation rooms. A certified Health Officer, Nurse, or EMT is on-call 24-hours a day.
REFUNDS, RECEIPTS & RETURNED CHECKS
All Camp fees and registrations are handled through Camp Eberhart. When paying the balance of fees, extending a camper's stay, or canceling a registration, always contact Camp Eberhart, not the YMCA of Michiana.REFUNDS:
The $100 per session deposit is non-refundable, but may be transferred to a different period up to seven days prior to check-in date. All requests for refunds MUST BE IN WRITING three weeks prior to scheduled stay. Full refunds may be returned only in cases of medical or family emergency. If a full refund is requested, a signed doctor's note or other proof of family crisis as well as a letter of request must be sent to Camp Eberhart. NO VERBAL AGREEMENTS FOR REFUNDS OF ANY KIND WILL BE HONORED. All requests must be in writing and directed to:
Due to the number of campers checking in and out during the weekend, refunds of store money will be sent to the parent (or camper) at the end of summer. Upon your arrival on Saturday you will be given a slip to specify whether you would like a refund check mailed to you or not. Please consider donating these funds to the YMCA Camp Eberhart Campership Fund. This fund allows disadvantaged youth the opportunity to attend camp.CASH RECEIPTS:
PLEASE DO NOT HAND CASH TO ANY STAFF MEMBER who is not prepared to give you a written receipt. Only cash transactions verified by official receipts will be honored for refunds.RETURNED CHECKS:
There will be a charge for all returned checks.
We want to hear about your camper's experiences while attending Camp. At check-out you will receive a parent/camper evaluation. We hope you will go through this with your child and return it to us so that we can make our programs and services even better.
YMCA Camp Eberhart